A run sheet that is always the current one
It is six in the evening and the client would like dinner at nine instead of half past eight. Your project manager changes one time in Alista, and that is the end of it: the run sheet, the calendar, the coordinators’ phones and the next printed copy all say nine.
Laid out the way your team already thinks
A programme in Alista reads the way a good project manager would write it: day by day, with every transfer, hotel night, meal and activity in its place. Beside each one sit the time, the venue, the supplier, who it is for and whatever the team needs to remember on the day. The cava reception that belongs to the welcome dinner sits inside the dinner, which is where anyone would look for it.
A list for the day, a calendar for the plan
On the day, people work from the run sheet, which runs from top to bottom in time order. While you are still planning, the calendar lays the days side by side against the hours, so a gap or a clash shows at a glance, and moving something is a matter of dragging it.
Everything in its place on the day
Every part of the programme has its time, even if it starts as a likely one, so nothing floats about unplaced and the run sheet and the calendar always agree. When the restaurant confirms, the time is changed once and everyone has it. Times are always shown as they are at the destination, whether you are reading in Barcelona or in a client’s office in London.
A warning while there is still time
Tell Alista the coach has 55 seats, the restaurant is expecting 110 covers and the hotel is holding 112 rooms. The moment the numbers stop fitting, the run sheet tells you, which is rather better than hearing it from the driver.
A to-do list with names on it
Each event carries its own tasks, each with a due date and the person responsible, attached to the part of the programme it concerns. Paste in your usual checklist and it arrives as tasks, one a line. You can see how much is done, and what has slipped, without asking anybody.
Questions
Does it work on a phone?
Yes. Alista runs in the browser on a phone, a tablet, a Mac or a PC, and there is nothing to install. The run sheet is made to be read on a phone on the day.
Can we start planning before the times are confirmed?
Yes, and most programmes do. Give each part a likely time and change it when it is confirmed. The change reaches everyone at once, and once the event is confirmed the feed shows what moved.
Which time zone are times shown in?
The destination’s. A coordinator checking a Barcelona programme from London sees Barcelona times, and so does the printed run sheet.
More of the product
Import
Drop in the client’s guest list, the hotel’s rooming list or an agenda, as a spreadsheet, a document, a PDF or a photo. Alista works out what it is and shows you what will change.
Attendees and headcounts
Bring in the guest list and say who each part of the programme is for. The numbers stay right as people accept, decline and change their plans.
Accommodation and travel
Hotel nights and journeys are part of the programme, so the rooming list and the transfer list can never disagree with the run sheet.
See your next programme in Alista
Alista is in early access with a small number of DMCs. Tell us a little about the events you run and we will be in touch.