Every coordinator, guide and driver works from their part

No document to send, so no old copy to worry about

Your freelancers are not sent a file. They open the event and see it as it stands this minute. If something changes at midnight there is nothing to send round in the morning, and nobody is working from last Tuesday’s version.

You choose what each person sees

A senior coordinator can have the whole event. A guide or a driver can have just the parts they are working. Your internal notes, files and tasks stay inside your team until you decide to share one, and your guests’ names, dietary needs and passports stay out of sight unless you allow that person to see them.

Reading, or putting it right themselves

Most freelancers only need to read. A coordinator you trust can be allowed to change their part as well: move a time, add a note or a photo, put a late guest on their coach. The event’s status, your suppliers’ references and anything to do with money stay with your team, and when they move a time or a place, the feed shows it with their name on it.

Nothing to install, no password to forget

Freelancers sign in with a link sent to their email and use Alista in the browser on their own phone. There is no app to download at a quarter to six before the first pick-up, and no shared password doing the rounds.

Access that ends with the job

You can line up your freelancers while the event is still a draft; they hear about it, and get in, only when you confirm. Each person’s access runs to a date you choose, and when you close or cancel the event it disappears from their list.

See it through their eyes first

Before anyone else looks, one click shows you the programme exactly as a particular freelancer will see it.